Provision of a Human Resources Information System and Payroll Service

This tender closed on 19 October 2026.

Buyer
THE DAVID ROSS EDUCATION TRUST
Value
£1,600,000
Closed
19 October 2026
Where
Loughborough
Type
Open tender

In plain English

The David Ross Education Trust is buying a human resources and payroll software system to manage around 2,200 employees across 36 academies. The supplier must implement the system, migrate existing data, train staff, and provide ongoing support and maintenance for up to ten years.

What the buyer wants

• Provide and implement an HR and payroll software system that handles employee records, payroll processing, pension schemes, recruitment, absence management, and reporting • Migrate data from existing systems, configure the software to the Trust's needs, test thoroughly, and train staff • Provide ongoing support, maintenance, system updates, and ensure security, data protection, business continuity and disaster recovery

Requirements

What could rule a small business out: This contract is too large and specialised for most small businesses: it requires a established software vendor with deep expertise in HR and payroll systems, proven track record implementing for large multi-site organisations (2,200+ employees), and significant ongoing support capacity. A sole trader or small local business would not be competitive.

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