Electronic Committee Management System (ECMS).
- Buyer
- Caerphilly County Borough Council
- Value
- £200,000
- Closes
- 11 December 2026
- Where
- Hengoed, Wales
- Type
- Open tender
In plain English
Caerphilly County Borough Council wants a supplier to provide, set up, support and maintain a cloud-hosted software system for running its council committees. The system would handle meeting agendas, reports, minutes, decisions and public access to committee papers. The estimated value is about £200,000.
What the buyer wants
• Supply and install a secure, bilingual (English and Welsh) cloud-based committee management system, including data migration and configuration where needed. • Connect the system with Microsoft 365 and other relevant council systems, and provide role-based access and audit reporting. • Train system administrators, officers and elected Members, support user acceptance testing, and provide ongoing maintenance, upgrades and technical support.
Requirements
What could rule a small business out: The notice does not set out specific pass or fail criteria, but the main barriers are the need for an established cloud-hosted committee management software product that is fully bilingual, meets Welsh Language Standards, accessibility, data protection and security requirements, and integrates with Microsoft 365, plus the ability to provide long-term support.
Always check the tender documents.
How to bid
This is an open tender: any eligible business can respond directly to the buyer by the deadline, with no framework membership needed.
Where to apply
The notice doesn't name a website for bids. Ask the buyer how to apply, using the contact on the official notice.
Questions about this tender? The official notice gives the buyer's contact.
How to write a tender response
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