South Africa Conference
This tender closed on 26 October 2026.
- Buyer
- London School of Hygiene & Tropical Medicine
- Value
- £288,000
- Closed
- 26 October 2026
- Where
- London, London
- Type
- Open tender
In plain English
London School of Hygiene & Tropical Medicine is seeking a venue and events management supplier for a 400-person international conference in South Africa in 2027. This is split into two lots: finding and booking a suitable conference venue with accommodation, and providing full event management and hybrid delivery services.
What the buyer wants
• Lot 1: Secure a South Africa conference venue for 400 delegates with plenary hall, four breakout rooms, two medium rooms, poster/exhibition space, catering (day delegate package), networking areas, accessibility for international guests, hybrid conference capability, and a plastic-free commitment. Also arrange accommodation or preferential rates for 100 people with clear pricing and booking terms. • Lot 2: Provide complete event management services including planning, coordination, registration, help desk, materials, photography, videography, travel logistics, partner liaison, on-site operations, and full audio-visual/hybrid delivery (displays, sound, Zoom integration, speaker support, recording, editing, secure file transfer, connectivity, and pre-event technical rehearsal).
Lots
- Lot 1 – Venue Hire
- Lot 2 – Events Management
Requirements
What could rule a small business out: This contract will disqualify most small businesses because it requires: proven large-scale international conference delivery experience, hybrid event technical expertise, access to AV and video production facilities, the ability to coordinate across South Africa and multiple international institutions (LSHTM, Stellenbosch University, ANH Academy), and capacity to manage 400+ delegates and 100 accommodation bookings simultaneously. A sole trader or micro-business without this specific track record and infrastructure will struggle to win.
Always check the tender documents.
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