HARD FACILITIES MANAGEMENT MAINTENANCE SERVICES
- Buyer
- THE EXTRACARE CHARITABLE TRUST
- Value
- £47,000,000
- Closes
- 7 December 2026
- Where
- Coventry, the East Midlands
- Type
- Open tender
In plain English
The Extracare Charitable Trust wants a contractor to look after the buildings, communal areas and shared electrical and mechanical systems across its villages and housing schemes, including routine repairs, servicing, inspections and out-of-hours emergency callouts. The work is split into two lots: Lot 2 covers four schemes in the East Midlands, and Lot 4 covers four schemes in the South East, though the Lot 4 wording also refers to the East Midlands, so check the tender documents. The estimated total value is £47 million, and all work is carried out in homes where people are living.
What the buyer wants
• Provide hard facilities management across the named schemes, covering inspections, health and safety checks, periodic servicing, certification, routine and responsive maintenance, and out-of-hours emergency callouts. • Carry out major works and planned works to dwellings, common parts, structures, environs, and the communal mechanical and electrical installations, in occupied properties. • Price the work using the buyer's bespoke schedules of rates (M3NHF Version 8, for building trades and for communal mechanical and electrical works) under a JCT Measured Term Contract 2024, and bid for Lot 2 East, Lot 4 South East, or both.
Lots
- Lot 2 East
- Lot 4 South East
Requirements
What could rule a small business out: The contract's size (£47 million across two lots of four schemes each, spread over two regions), its requirement for out-of-hours emergency callouts, and its demand for both building trades and communal mechanical and electrical work across occupied properties would likely rule out most small businesses unless they can show they can deliver at that scale.
Always check the tender documents.
How to bid
This is an open tender: any eligible business can respond directly to the buyer by the deadline, with no framework membership needed.
Where to apply
The notice doesn't name a website for bids. Ask the buyer how to apply, using the contact on the official notice.
Questions about this tender? Email the buyer at procurement.team@extracare.org.uk.
How to write a tender response
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