Air Conditioning Service & Maintenance
- Buyer
- Cardiff University
- Value
- £8,837,500
- Closes
- 13 November 2026
- Where
- Cardiff, Wales
- Type
- Open tender
In plain English
Cardiff University is looking for a company to look after, repair and maintain its air conditioning and cooling systems across its whole estate, about 2,500 units in total. The work covers planned servicing, call-out repairs and urgent fixes, and includes sensitive areas such as MRI scanners, clean rooms, research labs and animal facilities. The contract runs for three years at fixed prices, with the option to extend for up to four more years.
What the buyer wants
• Planned, reactive and emergency maintenance of around 2,500 air conditioning and cooling assets across the university estate • Specialist cooling support for MRI scanners, clean rooms, labs and Home Office regulated facilities, where failures can affect research, animal welfare and IT services • Refrigerant leak detection and control to meet F-gas regulations, with fixed pricing for the initial three-year term
Likely requirements
Our reading of the notice. Always check the tender documents.
The contract's scale (about £8.8 million over three years, with possible extensions), the need to cover around 2,500 critical assets with rapid emergency response, and the specialist MRI, clean room and Home Office requirements would make it very difficult for a small business to meet the financial and experience thresholds.
How to bid
This is an open tender: any eligible business can respond directly to the buyer by the deadline, with no framework membership needed.
How to write a tender response
More open tenders from Cardiff University
- Flexible Lifelong Learning, Cardiff University, £5,000,000, closes 17 November 2026
- Roof/Internal access equipment survey and remediation works Framework, Cardiff University, £533,333, closes 26 November 2026
Similar open HVAC and mechanical contracts
- BCU-ITT-64247 - SBCU Boiler Replacement -YG, Betsi Cadwaladr University Health Board, £200,000, closes 28 October 2026
- Hendre Ladus, Ystradgynlais, Powys, SA9 1SE, Design, Supply and Installation of ASHP Heating System and Associated Works, Powys County Council, £220,000, closes 30 October 2026
- Supply of HEPA Filters, Sellafield Ltd, £6,800,000, closes 27 October 2026
- IRM26/7740 - The Supply of HVAC Spares, Ministry of Defence, £700,000, closes 27 October 2026
- ScM East Hall Boiler Replacement, Science Museum Group, £200,000, closes 28 October 2026
- St Edmunds College Mechanical and Electrical Services, ST EDMUND'S COLLEGE CAMBRIDGE, closes 29 October 2026
Check whether your business could win this, free
Get a plain-English bid plan for this tender with the bid coach